Description
Gallatin County Commission Meeting Minutes Summary Journal No. 52 September 29, 2015
Date
9/29/2015
Location
County Commission
Time
Speaker
8:38:36 AM These log notes provide only a part of the official record. The remainder of the official record is in the audio recording of the meeting per Section 2-3-212, MCA. The audio recording is available upon request.
9:00:42 AM Chairman White Call to Order, Moment of Silence, Pledge of Allegiance. Present were Commissioners White and Skinner, Deputy County Attorney Chris Gray, and Acting Clerk to the Board Mary Miller.
9:01:31 AM Chairman White Announcement: Reminder to the public that the meeting is being recorded, televised live by Charter Communications and streamed over the internet.
9:01:53 AM Chairman White There was no public comments on any matters within the Commission's jurisdiction.
9:02:12 AM Chairman White Made note that Commissioner Seifert was excused from today's meeting.
9:02:27 AM Clerk to the Board Mary Miller Read the consent agenda into the record as follows: 1. Approval of Claims 2. Approval of Contract(s): Grant Application to the Montana Mental Health Trust for Funding of Fresh Start Program (Detention Center) ($82,720); Grant Application to the Montana Mental Health Trust for Statewide CIT Coordinator Position held by the Sheriff's Office ($119,454); Grant Application to AGR Noxious Weed Trust Fund FY 16 Special County Grant for Weed Department to Purchase UTV and Sprayer ($7,500); Acceptance of Grant Award from the US Department of Justice/Bureau of Justice Assistance for the Purchase of Bullet Proof Vests for FY 2016 with a 50/50 Match ($1,852.74); Acceptance of Grant Award 16-331-74070-0 from Montana Department of Health and Human Service Addictive & Mental Disorders Division for Crisis
Intervention and Jail Division ($147,032); Acceptance of Grant Award from Montana Department of Transportation for the Selective Traffic Enforcement Program (STEP) ($23,000); Acceptance of Grant Award of State Highway Traffic Safety Selection In-Car Video Systems for the Sheriff's Office ($8,150); Agreement with Sutron for Maintenance of Middle Creek Early Warning System and Migration to Windows 7 Servers ($10,000); Approval of a Grazing Lease on the Logan Springs Property to Craig and Taryn DeBoer d/b/a C-T Red Angus ($2,400); Approval of a Contract for Propane Service at the Logan Landfill to Madison River Propane ($1.18/gallon) - continued until October 6, 2015; and Approval of Modification #1 to Cooperative Law Enforcement Annual Operating & Financial Plan Between USDA, Forest Service and Gallatin County ($8,800) 3. Approval of Budget Transfer for Facilities Department 4. Approval of an Engagement letter with D.A. Davidson for the sale of $3,200,000 in new Open Space Bonds
and the refinancing of the 2008 Open Space Bonds 5. Approval of a Bond Counsel Agreement with Robert Murdo Bond Counsel 6. Decision on a Common Boundary Relocation Exemption Within a Subdivision from Subdivision Review for Nason 7. Findings of Fact, Conclusions of Law and Order for the Spanish Peaks Resort Phase 5 Major Subdivision 8. Decision on a Utility Lot Exemption from Subdivision Review for Northwestern Energy 9. Decision on a Common Boundary Relocation Exemption from Subdivision Review for Kundert and Orosz 10. Decision on a Common Boundary Relocation Exemption from Subdivision Review for Kundert, Kundert, Orosz, and Woods 11. Decision on a Common Boundary Relocation Exemption from Subdivision Review for Frase- continued until a future date 12. Decision on an Agricultural Exemption from Subdivision Review for Nygard 13. Decision on a Common Boundary Relocation Exemption Outside a Platted Subdivision from Subdivision Review for Hargrove/Daniel
9:06:09 AM Chairman White Noted that consent agenda item #11 was continued to a future date.
9:06:23 AM There was no public comment.
9:06:38 AM Commissioner Skinner I'll move to approve the consent agenda minus the contract with Logan Springs property and the contract for propane service at the Logan Landfill and agenda item #11, which is a common boundary relocation exemption for Frase.
9:06:58 AM Chairman White Second
9:07:01 AM Motion passed unanimously.
9:07:10 AM Chairman White Joint Public Hearing and Decision by the Gallatin County Commission and City of Bozeman Regarding Approval of an Architecture Contract with ThinkOne Architects for the New Law & Justice Center
9:07:52 AM Chairman White Welcomed the City Commission
9:08:14 AM Jeff Krauss, City of Bozeman Mayor Called the City Commission to Order for the Special Joint meeting
9:08:21 AM Chairman White City and County Commission are now in Joint session.
9:08:33 AM Procurement Manager Nick Borzak Presentation - Master Agreement terms
9:09:19 AM Discussion and Questions including Commissioner Skinner, City Commissioner Carson Taylor, Chairman White, City Commissioner Denise Andrus, Mayor Jeff Krauss, and City Commissioner I-Ho Pomeroy
9:15:38 AM There was no public comment.
9:15:44 AM Chuck Winn, Assistant City Manager Presentation
9:18:37 AM Jeff Krauss, City of Bozeman Mayor I would entertain a motion.
9:18:56 AM Carson Taylor, City Commission Deputy Mayor Having considered public comment and the information presented by staff, I hereby move to authorize the City Manager to sign the professional services agreement with ThinkOne Architects subject to final legal review and contingent upon Commission approval of a budget amendment authorizing funding.
9:19:11 AM I-Ho Pomeroy, City Commissioner Second
9:19:14 AM City Commission Board discussion
9:20:52 AM Motion passed 5:0. (Mayor Krauss, Commissioners Pomeroy, Mehl, Taylor, and Andrus)
9:21:06 AM Commissioner Skinner I would move to approve the professional service contract with ThinkOne Architecture. This would be AIA document B121-2014.
9:21:17 AM Chairman White Second
9:21:19 AM Board discussion and read a letter from Commissioner Seifert into the record.
9:23:05 AM Motion passed unanimously.
9:23:18 AM Procurement Manager Nick Borzak First Service Order AIA Document B221-Option 30% vs 80% construction documents for schematic design ($748,957)
9:24:03 AM Discussion and Questions including Commissioner Skinner and Mayor Jeff Krauss
9:25:33 AM Public comment Bill Hanson, President of ThinkOne Architects
9:30:54 AM Chuck Winn, Assistant City Manager Presentation
9:33:10 AM Deputy County Attorney Chris Gray Presentation
9:34:30 AM Discussion and Questions
9:35:08 AM Closed public comment.
9:35:13 AM Jeff Krauss, City of Bozeman Mayor Do I have a motion?
9:35:33 AM Commissioner I-Ho Pomeroy I move to 30% design.
9:35:39 AM Commissioner Chris Mehl Second, I assume you're then also supporting this document B221 and the not to exceed amount. Which is a good idea for the several months that we'll have a cap. An that's included in that?
9:35:54 AM Jeff Krauss, City of Bozeman Mayor Do you want to incorporate that in your motion?
9:35:59 AM Commissioner I-Ho Pomeroy Yes
9:36:01 AM City Commission Board discussion
9:38:09 AM Motion passed 5:0. (Mayor Krauss, Commissioners Pomeroy, Mehl, Taylor, and Andrus)
9:38:20 AM Commissioner Skinner I'll move to approve Service Order #1 with ThinkOne Architecture which would AIA document B221-2014, which would limit the I guess in this Service Order #1 we would be limiting it to 30% construction document.
9:38:48 AM Chairman White Second
9:38:50 AM Board discussion
9:41:11 AM Motion passed unanimously.
9:41:19 AM Discussion between the County Commission and Assistant City Manager Chuck Winn
9:42:40 AM Jeff Krauss, City of Bozeman Mayor Joint City Commission meeting is adjourned.
9:42:52 AM Chairman White Joint County Commission meeting is adjourned.
9:44:13 AM Chairman White Board Appointment(s): DUI Task Force
9:45:04 AM There was no public comment.
9:45:11 AM Commissioner Skinner Move to appoint Lacy McConnell and Kate Tillson to the DUI Task Force.
9:45:17 AM Chairman White Second
9:45:20 AM Motion passed unanimously.
9:45:30 AM Commissioner Skinner Mental Health Local Advisory Council
9:46:06 AM There was no public comment.
9:46:12 AM Commissioner Skinner Move to appoint Jasmine VanAntwerp to the Mental Health Local Advisory Council.
9:46:17 AM Chairman White Second
9:46:19 AM Motion passed unanimously.
9:46:24 AM Chairman White Three Forks Ambulance Service District
9:46:55 AM There was no public comment.
9:47:00 AM Commissioner Skinner Move to re-appoint James Manring to the Three Forks Ambulance Service District.
9:47:06 AM Chairman White Second
9:47:09 AM Motion passed unanimously.
9:47:17 AM Chairman White Construction Bid Opening for the Milwaukee Park Depot Building Renovation, CTEP Project STPE 16(102) UPN 8577
9:47:40 AM Grants and Projects Manager Larry Watson Presentation-no bids
9:49:27 AM No action taken.
9:49:28 AM Chairman White Recommendation of Bid Award for Construction of Anderson Trail Phase II Path CTEP Project STPE 16(100) UPN 8577
9:49:47 AM Grants and Projects Manager Larry Watson Recommendation to award the contract to Highland Construction in the amount of $121,880.00
9:50:56 AM Discussion and Questions
9:52:46 AM There was no public comment.
9:52:51 AM Commissioner Skinner I'll move to award the bid to for the construction at the Anderson Trail Phase II Path CTEP Project to Highland Construction in the amount of $121,880.00
9:53:07 AM Chairman White Second
9:53:10 AM Motion passed unanimously.
9:53:15 AM Chairman White Public Hearing and Decision on a Resolution of Intent to Amend the FY 2016 Gallatin County Capital Projects - Three Forks Airport Budget to Increase Revenues and Expenses to Reflect Receipt of Unanticipated Federal Aviation Administration (FAA) Grant Revenue of $90,000 Along with $10,000 in Required Match
9:53:38 AM Grants and Projects Manager Larry Watson Presentation
9:54:25 AM There was no public comment.
9:54:30 AM Commissioner Skinner I'll move to approve Resolution of Intent #2015-104.
9:54:37 AM Chairman White Second
9:54:40 AM Motion passed unanimously.
9:54:46 AM Chairman White Public Hearing and Decision Concerning Publication of a Notice of Intent To Request Release Of Funds (NOI/RROF) For the Gallatin Gateway Water & Sewer District Wastewater Treatment, Collection and Disposal System (MT-CDBG-12PF-02)
9:55:10 AM Grants and Projects Manager Larry Watson Presentation
9:58:22 AM There was no public comment.
9:58:29 AM Commissioner Skinner I would move to begin publication on Thursday in the Bozeman Daily Chronicle, a Notice of Intent to Request Release of Funds for the Gallatin Gateway Water & Sewer District Wastewater Treatment, Collection and Disposal System MT-CDBG-12PF-02.
9:58:53 AM Chairman White Second
9:58:56 AM Board discussion/Findings
9:59:13 AM Motion passed unanimously.
9:59:21 AM Chairman White Public Hearing and Decision on a Resolution Relating to $107,000 Rural Special Improvement District No. 2607 Bonds; Fixing the Form and Details and Providing for the Execution and Delivery Thereof and Security Therefore
9:59:43 AM Jack Schunke, Morrison-Maierle, Inc. Presentation
10:02:02 AM There was no public comment.
10:02:09 AM Commissioner Skinner I will move to approve Resolution #RID 15-2607D.
10:02:17 AM Chairman White Second
10:02:21 AM Motion passed unanimously.
10:02:28 AM Chairman White Public Hearing and Decision on a Resolution of Intent to Amend the FY 2016 Gallatin County Crime Control Fund to Reflect Receipt of $156,452 in Grant Funding and $8,457 in Matching Funds
10:02:52 AM Under Sheriff Dan Springer Presentation
10:03:40 AM Public comment Finance Coordinator Justine Swanson
10:04:16 AM Commissioner Skinner Move to approve Resolution of Intent #2015-105.
10:04:22 AM Chairman White Second
10:04:25 AM Motion passed unanimously.
10:04:36 AM Chairman White Public Hearing and Decision on a Resolution on the Approval Authorizing the Issuance of $3,200,000 in New Open Space Bonds and the Refinancing of Up To $2,800,000 in Applicable 2008 Open Space Bonds
10:04:56 AM Open Lands Board Mike Harris Presentation
10:06:42 AM Discussion and Questions
10:07:18 AM Bridget Ekstrom, DA Davidson Presentation
10:09:20 AM Discussion and Questions
10:11:06 AM There was no public comment.
10:11:12 AM Commissioner Skinner Move to approve Resolution #2015-106.
10:11:18 AM Chairman White Second
10:11:21 AM Board discussion
10:11:39 AM Motion passed unanimously.
10:11:44 AM Recess
10:17:53 AM Chairman White Reconvene to meeting. Public Hearing and Decision on a Request for a Three-Year Extension of the Preliminary Plat Approval Period for the Jack Rabbit Business Park Subdivision
10:18:17 AM Planner Randy Johnson Staff report
10:20:33 AM Discussion between Commission, Deputy County Attorney Chris Gray, and Randy Johnson
10:21:40 AM There was no public comment.
10:21:46 AM Commissioner Skinner I'll move to grant the 3 year extension to Jackrabbit Business Park Major Subdivision and enter into an agreement for extension of the preliminary plat that will be signed by both parties.
10:22:01 AM Chairman White Second
10:22:07 AM Board discussion
10:22:31 AM Motion passed unanimously.
10:22:42 AM Chairman White Public Hearing and Decision on a Request for Family Transfer Exemption from Subdivision Review for Phelps
10:22:53 AM Planner Megan Gibson Staff report
10:29:04 AM Tom Henesh, Big Sky Land Consulting Presentation on behalf of applicant Kathryn R. Phelps and as Power of Attorney
10:29:21 AM Discussion and Questions
10:32:24 AM Public comment Attorney Brian Gallik submitted written testimony labeled Exhibit A, Item #11
10:33:33 AM Discussion between the Commission, Brian Gallik, Deputy County Attorney Chris Gray, and Tom Henesh
10:44:14 AM There was no public comment.
10:44:24 AM Commissioner Skinner I would move to continue this item until a date agreeable to the applicant and in my motion I would commit to providing the legal question before this Friday, which I don't know what the date that would be. I think that's October 2 for them to provide the record and answer to my question.
10:44:56 AM Chairman White Second
10:45:04 AM Motion passed unanimously.
10:45:15 AM Meeting adjourned.
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